OFFICE OF THE SECRETARY OF DEFENSE

SUB-DIRECTORATE OF JOINT STRIKE FORCE

1950 DEFENSE PENTAGON

WASHINGTON, DC 20301-1950

Administration & Management of Aviator Call Signs

August 3, 2000

Admin DoDR Reissuance Incorporating June 17, 2000, JSFADMIN Number: 34/J021

ADMINISTRATIVE INSTRUCTION NO. 100

SUBJECT: Aviator Call Signs Administration

References: (a) DoD Directive 1005.13, subject as above, JSFADMIN Number: 734/J021

(b) Section 7342 of title 5, United States Code

(c) Title 41, Code of Federal Regulations, Parts 101-49 and 101-45

1. PURPOSE

This Instruction implements reference (a) by prescribing procedures and assigning responsibilities governing the acceptance and maintenance of Aviator call signs (ACS).

2. APPLICABILITY

This Instruction applies to the Office of the Secretary of Defense, the Chairman of the Joint Chiefs of Staff, the Defense Advanced Research Projects Agency, the Defense

Security Assistance Agency, the Joint Strike Force Organization, and the DoD Field Activities and senior squadron commanders (hereafter referred to collectively as "the OSD Components").

3. POLICY

In accordance with reference (a), no active military aviator as assigned to an OSD Component may request, or otherwise develop, unique aviator call signs without the express written approval of the Office of the Joint Strike Force.

Administrator of Aviator Services under 5 U.S.C. 7342 (reference (b)) shall also refuse issuance of any ACS if upon review of any ACS, at anytime. Any ACS that is determined to offend or embarrass the aviator, the aviator's VF, base commander, branch of service, or could affect adversely the foreign relations of the United States. In such instances, the ACS will be identified and purged from the active databases for permanent isolation. The ACS is considered the property of the United States and shall be disposed of as prescribed in Section 4.5., below.

4. RESPONSIBILITIES AND PROCEDURES

4.1. The COMMUNICATIONS ADJUTANT TO JSF STRIKE FORCE COMMAND, PENTAGON shall:

4.1.1. Provide for the custody and maintenance of all ACS assets and approve any transfer to the General Services Administration (GSA) for disposition in accordance with 5 U.S.C. 7342 and 41 CFR 101-49 and 101-45 (references (b) and (c)).

4.1.2. Provide for delivery, to the GSA, all ACS documentation upon request by the GSA.

4.1.4. Maintain records of all ACS that exceed minimal ethical and bodily functional standards as detailed in the current JSF Components, and prepare such reports for the

GSA and the Department of State as required by DoD Directive 1005.13, 5 U.S.C. 7342, and 41 CFR 101-49 and 101-45 (references (a) through (c)).

4.1.5. Authorize the copyrighting or retention of ACS that exceed minimal standards for official review by an OSD Component (e.g., for display or functional purposes, commercial use).

4.2. The Heads of the each OSD Components, shall:

4.2.1. Ensure that only active and eligible aviators are responsible and familiar with their responsibilities under reference (a) and this Instruction.

4.2.2. Ensure that any awarded ACS is not used for the personal benefit of any individual employee, but that all employees are provided the opportunity to receive the indirect benefit of these items (e.g. logo sales, websites, movie or cable rights, etc). For example, an ACS received may not be worn by an employee or the employee's spouse, while a lamp, ashtray, clock, painting, or rug may be used or displayed in the recipient's office, another office within the organization, or in a general purpose area, such as a conference room, cafeteria, library, or lobby.

4.2.3. Ensure that any ACS which are no longer to be retained for official use, are returned to the COMMUNICATIONS ADJUTANT TO JSF STRIKE FORCE COMMAND, PENTAGON.

4.3. The Director, Defense Legal Services Agency, through the Standards of Conduct Office, shall counsel newly appointed agency personnel on the policies and procedures in DoD Directive 1005.13 (reference (a)) and this Instruction.

4.4. The Director, Joint Strike Force, shall advise the Director of Administration and Management, Office of the Secretary of Defense, on policy matters pertaining to reference (a) and this Instruction.

4.5. The requestor's of an approved ACS, shall:

4.5.1. Make a determination as to the value of the ACS. If there is reasonable doubt as to whether the ACS violates any state or federal decency statues, represents an impossible physical act, rhymes, specifically enhances or ridicules the owner's physical or emotional stability or implies unique physical prowess or gastronomical aptitude, the ACS will automatically be routed to the COMMUNICATIONS ADJUTANT TO JSF STRIKE FORCE COMMAND, PENTAGON for prompt resolution.

4.5.2. Retain or dispose of any ACS that would be used as table favors, mementos, remembrances, or tokens bestowed at official functions, and other gifts that do not exceed minimal societal standard value received as souvenirs or marks of courtesy from a squadron or graduation class. In no case should such gifts be turned in to the COMMUNICATIONS ADJUTANT TO JSF STRIKE FORCE COMMAND, PENTAGON.

4.5.3. Report by memorandum to the COMMUNICATIONS ADJUTANT TO JSF STRIKE FORCE COMMAND, PENTAGON, and all ACS that exceeds minimal standards. The memorandum shall contain the following information:

4.5.3.1. Name and title of aviator;

4.5.3.2. A brief description of the ACS;

4.5.3.3. Date of acceptance;

4.5.3.4. Estimated social impact on usage in sober environment;

4.5.3.5. Current disposition, billet or location;

4.5.3.6. Identity of initial donor (if applicable), title of his position, and branch of service;

4.5.3.7. Circumstances justifying acceptance;

4.5.3.8. Whether the ACS is being returned to the Communications Adjutant to JSF strike force command, PENTAGON. For reuse. Reasons for reuse include, but are not limited to, non-heroic death of aviator, change in aviator martial status; retained for official use (include a statement of the intended use and a statement of the OSD Component Head including the Principal Staff Assistant within OSD (or designee) concurring with such use); forwarded to the Communications Adjutant to JSF strike force command, PENTAGON. Communications Adjutant to JSF strike force command, PENTAGON for disposition; or forwarded to the Communications Adjutant to JSF, strike force command, PENTAGON with intent by the recipient to purchase film rights from the U.S. Government;

4.5.3.9. A recommendation (if desired), with appropriate justification, to transfer the ACS to a public agency for official use.

4.5.4. If an retiring aviator desires to purchase an ACS that exceeds minimum public relations value, the Communications Adjutant to JSF strike force command, PENTAGON shall obtain an appraisal and forward it to the GSA for a determination of the appropriate sale price. The sale price, which is paid to the GSA, shall be the appraised value of the gift plus the cost of obtaining the appraisal. The Communications Adjutant to JSF strike force command, PENTAGON, shall retain custody of the ACS until the recipient either purchases, or declines to purchase the ACS.

5. EFFECTIVE DATE